User guide
Everything you need to start invoicing with GlobalInvoice, file your returns and keep your data safe.
For GlobalInvoice 0.9.28 · 8 October 2026
1. Install and activate
Run the installer you received (GlobalInvoice-Setup-x.y.z.exe) on Windows 10 or 11 and accept the licence agreement. When Windows SmartScreen shows "Windows protected your PC", click More info and then Run anyway. On first start, enter the licence key we sent you. The app checks the key with our licence server a few times a day; it keeps working offline for the grace period shown in Settings > Subscription.
2. Set up your business
The setup wizard asks for your business name, country, state or emirate, address and tax number (GSTIN in India, TRN in the UAE, VAT number in Saudi Arabia). Indian businesses also choose their GST scheme: regular, or composition (trader or manufacturer 1%, restaurant 5%, service provider 6%). A composition dealer issues a bill of supply with no GST on it, as the law requires. Add your bank account, logo and signature under Businesses so they print on every invoice.
3. Customers, suppliers and products
Add customers and suppliers with their tax number and state; the app uses them to choose the right tax (CGST and SGST, IGST, or VAT). Mark a customer as an SEZ unit to bill it with IGST, or at 0% under LUT. Products carry their HSN or SAC code, unit and tax rate. You can import customers and products from Excel instead of typing them.
4. Your first invoice
Click New invoice, choose the customer and add products. Place of supply, tax split, amount in words and the declarations are filled in for you, and the app warns you before saving if anything a tax officer would ask for is missing. Save, then print, export to PDF or email it. Quotations, credit notes and debit notes work the same way.
5. Purchases, stock and payments
Record supplier bills under Purchases so input tax and stock are counted. Record receipts and payments against invoices and bills; Reports then show stock, sales, purchases, receipts, outstanding, payables and MSME dues (bills older than 45 days owed to MSME suppliers).
6. Returns
India: GST Returns prepares GSTR-1 (Excel for the offline tool and JSON for the portal), GSTR-3B and the GSTR-2B match; e-invoice JSON is under E-invoice. Composition dealers file CMP-08 and GSTR-4 instead. UAE: VAT Return prepares the VAT 201 figures by emirate. Saudi Arabia (pilot): VAT Return prepares the ZATCA return, boxes 1 to 16. Always check the figures before filing; you remain responsible for your returns.
7. Backups
The app saves an automatic backup every day in a backups folder next to your company file, and keeps the newest ten. To make your own, open Settings > Export, which saves all your data to one file. Copy backups to a USB drive or cloud folder regularly: a backup on the same computer does not protect you if that computer fails. To restore, use Settings > Import. Your current data is copied to a safety backup first, so a restore can be undone.
8. Updates
When a new version is available, the app shows a notice with a download link on globalinvoice247.com. Download it, close GlobalInvoice and run the installer: your data and licence stay as they are. We never send updates from any other website.
9. Moving to a new computer
Export your data on the old computer, install GlobalInvoice on the new one and enter your licence key, then import the file. If your licence allows only one computer, email us to move it.
10. Support
Email sales@globalinvoice247.com with your business name, licence key, the app version (Settings > About) and a screenshot of the problem. We aim to reply within one working day. Never send us your passwords.